Available Positions - Administrative Assistant / Bookkeeper

Administrative Assistant / Bookkeeper

Seeking an Administrative Assistant / Bookkeeper to work Monday through Friday in Medford. Pay range is $10 - $13+/hour depending on experience - with paid holidays, vacation and sick/personal pay.

REQUIREMENTS:

Excellent computer skills - especially in MS Word, MS Excel, MS Publisher and QuickBooks. Knowledge of MS Expressions would be a plus.
Previous work experience with QuickBooks - especially with A/R, A/P and Payroll.
Attention to detail; good organizational skills; good data entry and 10-key skills.
Self-starter with the ability to multi-task in the midst of interruptions.
Ability to maintain friendly and professional work practices - with applicants, employees, clients and co-workers - via phone, emails, faxes and/or personal contact.

JOB DUTIES:

Reception / General Clerical:
- Answering 4-line phone system; greeting and assisting applicants with paperwork and skills testing; processing in-coming mail, emails and faxes
- Filing; copying and updating forms as needed; maintaining and ordering office supplies; other general clerical duties as needed.
Bookkeeping:
- PAYROLL = Processing all applicant and employee paperwork, drug testing, criminal background checks, reference checks, employee files, Unemployment Inquiries, Employment Verification forms, etc... Complete processing of all payroll timesheets, checks, direct deposits, tax payments and reports on a weekly basis; as well as quarterly tax reports and payments - for federal, state and Worker's Compensation; and year-end reports, W-2's and 1099's.
- ACCOUNTS PAYABLES = Inputting invoices; printing and mailing checks weekly; reconciling statements and printing reports as needed.
- ACCOUNTS RECEIVABLES = Processing all payments and deposits weekly; printing and mailing invoices to clients weekly; reviewing A/R Open Balances twice a month, mailing statements and calling clients as needed.
- Reconciling bank account; processing and printing quarterly and yearly reports; and updating Procedures Manual as needed.
Marketing & Research:
- Maintain marketing and solicitation lists with full contact information for past, current and prospective clients. Produce marketing brochures quarterly to be mailed and/or emailed.
- Update online job listings and company webpage information weekly.
- Other research for the Owner - including other websites to list our services on, skills testing, new software, resume databases, etc...
If you've already registered with us, feel free to contact us to let us know that you're interested in and qualified for this position. If you're new to our services, please call our office at 776-7505 to make an appointment to meet with us to find out more about our services and available positions. We look forward to hearing from you.